# Client Communication Template — Agency Onboarding

**Creative Intellectual Property (CIP) Framework**
Document: Client Communication Template
Version: 1.0

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**Subject:** Important update — how we are protecting your creative rights in the age of AI

Dear [Client name],

We are implementing the CIP (Creative Intellectual Property) framework across our client portfolio. CIP is a standards framework governed by Creative Intellectual Property Charity that provides the infrastructure to make your rights visible, declared, and enforceable in AI contexts.

AI companies are now training systems on vast quantities of creative content — music, images, text, and recordings. In many cases, this training uses work belonging to creators like you without consent and without compensation. The rights that protect your work — copyright, neighbouring rights, and identity rights — do not disappear when content enters an AI pipeline. But without active measures, they can be ignored.

We will be:

- Creating a Core Data Record for each of your key assets — a structured rights record that AI systems and platforms can query to understand what permissions you grant and what you prohibit
- Placing a cip.md declaration on your online presence declaring your rights in a machine-readable format
- Reviewing your existing contracts to add AI-specific protections where they are currently absent
- Registering your assets in the CIP Rights Registry so that your rights are verifiable and enforceable

Going forward, any platform or AI company that holds CIP Platform Certification will be required to check your Rights Registry status before ingesting your content for training. Your declared opt-outs will be machine-readable and legally supported under UK, EU, and US frameworks.

Please complete the enclosed intake form so we can begin this work on your behalf.

Yours sincerely,
[Agency name]

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*This template is part of the CIP Agency Onboarding Pack. For more information visit creativeip.org*
*Creative Intellectual Property Charity — CIO Foundation Model, application 5289637*