# CIP-Aligned Board Minute Template

**Creative Intellectual Property Charity**
**Version 1.0 — May 2026**
**Reference: CIP Governance Minimum Dataset (Classifications v1.0, Reference Clause 9)**

---

*This template implements the CIP Governance Minimum Dataset — the 10 items a board minute, governance record, or risk-committee paper must contain to qualify as a CIP-aligned governance record. Adapt the template to your organisation's minute format.*

---

## [Organisation Name] — Board / Governance Committee

### Meeting Record: AI and Creative IP Governance Review

---

**1. Date of review**

Date: [YYYY-MM-DD]
Time: [HH:MM]
Location: [Physical location / Video conference]

---

**2. Subject matter**

AI system / deployment / matter under review:

[Identify the specific AI system, deployment decision, or matter being reviewed. Be specific — e.g., "Proposed use of [Model Name] for [purpose]" or "Review of training data provenance for [Project Name]" or "Incident review: [description]".]

---

**3. CIP Certification Status**

Operator CIP-Cert-Status: [Self-Declared / Verified / Audited / Not certified]

Supplier CIP-Cert-Status (if applicable): [Self-Declared / Verified / Audited / Not certified / Not assessed]

---

**4. CIP Maturity Tier**

Operator CIP-Maturity-Tier at time of review: [Theatre / Lapsed-Maturity / Tier-1-Bounded / Tier-2-Evaluated / Tier-3-Governed]

Evidence supporting tier assessment: [Brief reference to evidence — e.g., "Based on BEG assessment dated [date]"]

---

**5. Risk Posture (where applicable)**

CIP-Risk-Posture for this specific matter: [Well-Controlled / Coverage-Gap / Ambiguity-Dominant / Uncontrolled / N/A — organisation-level review]

Basis for risk posture assessment: [Brief reference — e.g., "Risk Gravity Model assessment dated [date]" or "Legal opinion from [practitioner]"]

---

**6. CDR identifiers (where applicable)**

Relevant CDR identifiers: [CDR-XXXX, CDR-YYYY / None / Not yet registered]

CDR coverage status: [Full coverage / Partial — gaps identified in [area] / No CDR coverage]

---

**7. cip.md declaration**

Operator cip.md URL: [https://domain.com/cip.md / Not yet deployed]

Current CIP-Declaration-Class: [Audit-Verified / Registry-Linked / Self-Declared / No declaration]

Last verified: [YYYY-MM-DD]

---

**8. Media classification**

CIP-Media-Class for content under review: [Single-Media / Multimedia / Multimodal-Media]

If Multimedia: layered-rights schedule reference: [Schedule reference or N/A]

If Multimodal-Media: modality-scope reference: [Schedule reference or N/A]

---

**9. Named decision-maker**

Decision-maker for this matter: [Name, Role]

Decision recorded: [Approve / Reject / Defer / Escalate — with brief rationale]

---

**10. Action items**

| Action | Owner | Target date | Status |
|--------|-------|-------------|--------|
| [Action description] | [Name] | [YYYY-MM-DD] | [Open / In progress / Complete] |
| [Action description] | [Name] | [YYYY-MM-DD] | [Open / In progress / Complete] |
| [Action description] | [Name] | [YYYY-MM-DD] | [Open / In progress / Complete] |

---

**Next review date:** [YYYY-MM-DD]

---

**Attendees:**

| Name | Role | Present / Apologies |
|------|------|-------------------|
| [Name] | [Role] | [Present / Apologies] |
| [Name] | [Role] | [Present / Apologies] |

---

**Minutes prepared by:** [Name, Role]
**Date prepared:** [YYYY-MM-DD]
**Approved by:** [Name, Role, Date]

---

### Notes on CIP-aligned governance records

A minute that records only items 1, 2, and 10 records that a meeting happened. A minute that records all 10 items records that a CIP-aligned governance review happened. The distinction matters in:

- **Due-diligence contexts** — an acquirer assessing the target's governance maturity
- **Claim contexts** — an insurer determining whether the loss arose from a documented or undocumented operational position
- **Regulatory contexts** — where the regulator is satisfied with documented governance and dissatisfied with informal assertion

---

*Creative Intellectual Property Charity — creativeip.org*
*This template is provided for educational purposes. Seek qualified governance and legal advice for your specific circumstances.*